Duties and Responsibilities:
Sourcing and Negotiations
• Implement strategies for negotiating materials, goods and services agreement, cost reduction, supplier consolidation, quality improvements and process efficiencies.
• Implement procurement plans and strategies to support forecasted needs for materials, goods and services
• In consultation with concerned group/division/department heads, ensure deviations to the procurement plans and schedules are approved.
• Implement effective processes and procedures for effective control of the procurement planning & logistics.
• Maintain understanding of technology trends, market forces, cost trends and supplier technology road maps.
• Manage tender process and associated negotiations of daily procurement requirements; identify business needs, clarification of technical specifications from user departments and translation into clear tender.
• Participate and contribute to continual cost reduction efforts, quality and health/safety requirements including but not limited to tender processing and negotiations.
Contract Management
• Ensure Contracts Management is in place and operating effectively
• Establish and develop strong working relationships with internal customers and 3rd party providers to ensure the quality of service provisions are consistently managed and challenged to meet the agreed Service Level Agreements.
• Effectively manage and monitor service, operating agreements and contracts in line with agreed priorities and key performance indicators ("KPIs") including appropriate actions in dealing with breaches of service levels/agreements, which includes the management of financial penalties where appropriate.
• Manage the review of existing contracts and Service Level Agreements within the handled categories to ensure that the contract provides best value. Negotiate Terms and Conditions for the renewal of contracts.
• Embed contracts within relevant business areas in conjunction with the contract owner, ensuring that appropriate procedures and documentation are in place.
Vendor Management
• Conducts vendor pre-qualification and maintenance, audits and assessments (including contract/record management) to be done together with the business.
• Leads and conducts Quarterly Business Reviews to strategic vendors.
• Assist in the resolution of problems associated with vendor billings/invoices.
• Ensure vendors compliance with contract agreements and company policies where applicable including HSSE.
Compliance
• Champions Ethics and Compliance policy in Contracting and Procurement Activities and ensures that this is adhered by vendors
• Ensure C&P activities are compliant to IPGG Business Principles
• Ensure C&P policies, standards, procedures, guidelines and business controls are updated, design effective and operating effectively
• Ensure proper and optimum usage of the ERP System in the conduct of the C&P process
Others
• Optimize services of Citadel Group Services (CGS)
• Manage disposition of scrap or obsolete materials, in accordance to the scrap disposal policies and procedures of the company.
• Support and contribute in the activities/projects dispensed by the Supervisor and Management
• Perform other functions that may be assigned for the achievement of department and IPGG.
Qualifications:
• Must possess at least a Bachelor’s Degree in an Engineering course
• Extensive knowledge of LPG business and its processes
• Significant experience in Contracting and Procurement or Supply Chain Management
• Excellent negotiation skills
• Excellent interpersonal and communication skills