CGS | Record to Report Sr. Specialist (ROHQ 2024-041)

This position will have core responsibility for performing and providing financial reporting to the Finance lead. This includes all financial reports such as EBITDA report, balance sheet report, per segment analys

As a key player in our finance team, you'll handle end-to-end general accounting, sub-ledger management, bank/balance sheet reconciliation, fixed assets, journal entries, and variance analysis. You'll ensure the integrity of the Balance Sheet and P&L for multiple entities of Citadel Pacific Ltd. (CPL).

Job Summary:

• Responsible in handling end to end General Accounting, Sub ledger, Bank/Balance sheet reconciliation, fixed assets, journal entries and variance analysis.
• Ensure the integrity of Balance Sheet and P&L for multiple organizational entities of Citadel Pacific Ltd. (CPL)
• Provide timely, accurate and compliant record to report services including statutory reporting in accordance with local IFRS principles.
• Ensure that cost of sales and sales for all the products are determined and accounted
• Inventory accounting, valuation (including raw-material, WIP, scrap and finished goods) arriving the standard cost, purchase price variance, usage variance and other costing techniques.
• Preparation and analyzing of cost statements, price variance, usage variance, and reports to stakeholders.

a. Manage execution of responsible R2R process areas and ensures the process operates efficiently and effectively.

b. Support the transformation of the Finance Organization from a local based financial & accounting services organization Citadel Pacific Ltd. (CPL) new financial organization with Enterprise lead activities and a shared services network.

c. Responsible for the design, development and delivery of the Record to Report strategy and process performance outcomes for the CPL organization.

d. Help deliver change management at a process level through direct authority for process design, engagement with the OPCOS process owners and working with ICT functions to deliver the optimal technology solutions.

• Leads the team in the absence of the Team Lead
• The processes initially accountable for:

1. Corporate and Local Closing Processes
2. General Ledger Account Reconciliations and Analysis
3. Journal Entry Processing
4. Chart of Accounts Master Data Management
5. Accounting for accruals and provisions
6. Statutory and Corporate Reporting

Qualifications:

• Graduate of a four year course, preferably accountancy or business related
• 5 years + experience in account receivables, customer Service , finance , commercial, sales ,marketing or in another related role
• Excellent understanding of the business, ideally with an in-depth knowledge of customer service operation / commercial / sales support/ billing and Record to Report processes
• Experience in leading change successfully required
• Excellent leadership skills especially in area of remote staff management.
• Excellent negotiation skills- at highest level (capable of representing business in major customer negotiation /complex payment / allocation issues
• Broad Accounting / Credit management knowledge
• Strong influence and impact towards the team
• Able to establish credibility with internal /external customers able to tackle major customer related issues
• Enhanced analytical and innovationskills
• Proven Presentation skills
• Thorough knowledge of order to cash process
• Change management skills
• Project management skills
• Well defined coaching skills
• Strategic thinking and ability to apply strategy to internal business
• Market awareness and broad networking skills

Functional / Technical Competencies (Please see examples below)

1. Financial Management
2. Organization and Scheduling
3. Data Analysis
4. Personal Development
5. Process Management
6. Cross-cultural Communication & Collaboration
7. Negotiation and Conflict Resolution

Behavioral Competencies

a. Managerial (Leadership, Empowerment, Strategic Planning, Project Management, Corporate Sensitivity)

b. Analytical (Decision Making, Innovation, Numerical Problem Solving, Practical Learning, Detail Consciousness)

c. Interpersonal (Communication, Impact Persuasiveness, Personal Awareness, Teamwork, Openness)

d. Motivational (Resilience, Energy, Initiative, Achievement Orientation, Quality Focus)

e. Work Standards

f. Quality Orientation

g. Continuous Improvement

h. Thinking in context

i. Managing work

General Competencies (This may be dictated by Management as Core Competencies regardless of level)

a. Customer Focus

b. Flexibility

c. Decisiveness

d. Tenacity

e. Personal Integrity

f. Interdependence

Duties and responsibilities:

1. Operational Management

Prepares and analyses inventory, bank and general ledger reconciliation on monthly basis and any discrepancies are investigated and resolved according to existing guidelines

• Prepares reports of beginning and current inventory, disbursements and production, purchase and sales on a monthly basis and reports to customers regularly and effectively via conference calls, emails and face to face meetings.
• Help produce routine reports, schedules, and summaries for internal & external customers.
• Support period end financial closing activities and ensure an efficient and effective close is performed including preparing judgment based accruals where required.
• Meet service level agreements and performance targets related to the R2R (record to report) processes.
• Provide audit support on statutory accounts, sox and internal audits related to inventoryDrive financial control process improvements and further standardizing of operations
• Coordinate with other Shared Services teams to ensure that bookings/accounting are timely maintained.
• Ensures that client rules are documented, up to date in terms of new instructions and are readily available for the team members to refer to. Provide guidance to the team in resolving procedural and instructional issues. Escalates to client support/client instances where the rules failed to cover, ambiguity in the application of the rule and those requiring further clarification.
• Review that all balance related to dedicated account groups are correctly held and that adequate reconciliation/justifications are available with appropriate documentations.
• Verify compliance with accounting standards & regulations concerning RTR dedicated account groups
• Ensure adequate control of the Companies fixed assets accounting activities by maintaining proper control, allocation and recording in alignment with physical verification process executed by OPCOS.
• Identifies opportunities for improvement through process reviews, evaluation, formulation and implementation of procedures and tools aimed to enhance efficiency.
• Attending Review Calls with OPCOS and handling Customer escalations.
• Develops and submits the MIS Reports, Batch Trackers, Weekly Reports, Daily Reconciliation Reports and Project Summary Reports to the Management. Provide management with project status updates, feedback and appropriate reporting on key process focused objectives.
• Completion of various special projects as assigned.
• Support Company initiated programs and activities ensuring active participation from team.

• Performance & Service Management

Assist Record to Report Team Lead in continuously improving General Accounting processes focusing on simplification, standardization, quality improvement and cost minimization.

Assist Record to Report Team Lead in cost/benefit analysis of activities that will enhance the processes within the workstream

• Identifies continuous improvement opportunities in quality & efficiency and supports implementation efforts across the team
• Ensure build and implementation of best practices.

About CITADEL Pacific

CITADEL Pacific Ltd. (CPL) is a diversified private holding company with operations in the Philippines, Hong Kong, Macau, the Republic of Palau, the Commonwealth of the Northern Mariana Islands, and the US Territory of Guam.

Its holdings range from controlling stakes in companies engaged in telecommunications, retail, petroleum and gas distribution, commercial, and industrial property, in-flight catering, and manpower services. Recent acquisitions entering Solar and Data Center businesses position CITADEL to future facing and fast-growing industries in renewables energy and digital infrastructure.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.