Job brief

The Accounts Payable Supervisor oversees the daily operations of the accounts payable team to ensure timely and accurate processing of all vendor invoices, disbursements, and expense reimbursements. 

This role is responsible for supervising AP staff, ensuring compliance with company policies and accounting standards, improving processes, and supporting internal and external audits. The AP Supervisor plays a crucial role in maintaining strong vendor relationships and ensuring efficient cash management

Responsibilities:

Reports to be Maintained:

1. Accounts Payable Aging Report
2. Disbursement Summary Report
3. Invoice Status Report
4. Vendor Reconciliation Report
5. Monthly Accrual Report
6. GR/IR Reconciliation Report
7. Withholding Tax Summary
8. Audit Trail & Payment Summary
9. Payment Forecast Report

Documents to be Maintained:

1. Payment Vouchers
2. Vendor Master File Records
3. Official Receipts and Acknowledgment Receipts
4. Tax Certificates (BIR Form 2307)
5. AP Manuals
6. Audit and Compliance Documentation

Requirements:

• College Graduate in any Business Related courses
• At least 35 years of progressive experience in Accounts Payable, or Procurement with 12 years in a supervisory role
• Strong understanding of accounting principles and AP processes ü Proficient in Microsoft Excel and experience with ERP systems (e.g., SAP, Oracle, NetSuite)
• High attention to detail, accuracy, and organizational skills ü Strong communication and problem-solving abilities
• Ability to work under pressure and meet deadlines
• Critical thinking and analytical skills
• Good oral and written communication skills
• Proficient in excel is a must.
• Keen on details
• Ability to work under pressure
• Willing to work overtime, if necessary
• Teamwork skills or ability to work in a team